In professional communication, the phrase “We are pleased to inform you” is traditionally used to deliver positive news. It appears in corporate emails, acceptance letters, client updates, and approval notifications. But while it’s perfectly acceptable, it can sound overly formal, repetitive, or old-fashioned in modern communication.
This guide provides 33+ refined, polite, and modern alternatives, each with meaning, usage, examples, and explanations—so you can apply them instantly.
When Should You Use These Alternatives?
Use alternatives to “We are pleased to inform you” when:
- You want a more natural, modern tone
- You’re writing to clients, partners, or customers
- You need to convey positive news without sounding stiff
- You want to avoid repetitive corporate language
- You’re tailoring your tone—formal, semi-formal, or friendly
Professional Alternatives to “We Are Pleased to Inform You”
Below are 35 polished alternatives, each with examples and usage notes.
1. We are delighted to let you know
Meaning/Usage: Warm, positive, customer-friendly.
Example: We are delighted to let you know that your application has been approved.
Why it works: Conveys enthusiasm without being overly formal.
2. We are happy to share that
Meaning/Usage: Professional yet friendly.
Example: We are happy to share that your account has been successfully upgraded.
Why it works: Sounds modern and conversational.
3. We’re pleased to announce
Meaning/Usage: Great for public updates, releases, or announcements.
Example: We’re pleased to announce the launch of our new platform.
Why it works: Strong, impactful phrasing.
4. I’m pleased to let you know
Meaning/Usage: Works well for personalized or direct communication.
Example: I’m pleased to let you know that your request has been processed.
Why it works: Personal, warm, and respectful.
5. We’re glad to confirm
Meaning/Usage: Ideal when providing confirmation.
Example: We’re glad to confirm your registration for the event.
Why it works: Clear and efficient.
6. We’re excited to inform you
Meaning/Usage: Suitable for marketing or celebratory contexts.
Example: We’re excited to inform you that you’ve been selected for the program.
Why it works: Adds energy and positivity.
7. I’m happy to inform you
Meaning/Usage: Polite and direct.
Example: I’m happy to inform you that the documents are ready for collection.
Why it works: Friendly without losing professionalism.
8. We’re proud to announce
Meaning/Usage: Used for achievements, milestones, or major news.
Example: We’re proud to announce our partnership with Global Solutions.
Why it works: Conveys credibility and confidence.
9. We’re pleased to share
Meaning/Usage: Works in internal and external communication.
Example: We’re pleased to share the updated project timeline with you.
Why it works: Smooth and approachable.
10. I’m delighted to confirm
Meaning/Usage: Elegant and formal.
Example: I’m delighted to confirm your appointment for Monday.
Why it works: Balances warmth and formality.
11. We are pleased to advise that
Meaning/Usage: Common in professional emails.
Example: We are pleased to advise that your order has been dispatched.
Why it works: Sounds polished and business-appropriate.
12. We’re pleased to notify you
Meaning/Usage: Suitable for administrative or formal updates.
Example: We’re pleased to notify you that your membership has been renewed.
Why it works: Clear and professional.
13. We’re thrilled to share
Meaning/Usage: Best for celebratory announcements.
Example: We’re thrilled to share that your proposal has been accepted.
Why it works: Conveys excitement and positivity.
14. I’m glad to let you know
Meaning/Usage: Friendly, soft, and human.
Example: I’m glad to let you know that your request has been approved.
Why it works: Warm tone suitable for internal updates.
15. We are pleased to report
Meaning/Usage: Ideal for progress, performance, or status updates.
Example: We are pleased to report that the project is ahead of schedule.
Why it works: Professional and factual.
16. You’ll be pleased to hear that
Meaning/Usage: Engaging and reader-focused.
Example: You’ll be pleased to hear that your refund has been processed.
Why it works: Addresses the reader personally.
17. We are honored to inform you
Meaning/Usage: Great for awards, recognitions, or appointments.
Example: We are honored to inform you that you have been selected as a finalist.
Why it works: Formal and respectful.
18. We’re pleased to update you
Meaning/Usage: Best for progress or status emails.
Example: We’re pleased to update you that your case is now resolved.
Why it works: Professional and precise.
19. I’m pleased to announce
Meaning/Usage: Works in leadership communication.
Example: I’m pleased to announce that the team exceeded targets this quarter.
Why it works: Strong and authoritative.
20. We’re pleased to welcome you
Meaning/Usage: Perfect for onboarding or membership.
Example: We’re pleased to welcome you to the program.
Why it works: Warm and inviting.
21. We are thrilled to confirm
Meaning/Usage: For positive, important updates.
Example: We are thrilled to confirm your acceptance into the scholarship program.
Why it works: Elevates the excitement level.
22. I’m proud to share
Meaning/Usage: Good for achievements or positive results.
Example: I’m proud to share that your team ranked highest this month.
Why it works: Motivational and encouraging.
23. We’re happy to confirm
Meaning/Usage: Polished and versatile.
Example: We’re happy to confirm your scheduled appointment.
Why it works: Clean and professional.
24. We’re delighted to acknowledge
Meaning/Usage: Formal and elegant.
Example: We’re delighted to acknowledge receipt of your completed application.
Why it works: Sounds refined and respectful.
25. We’re grateful to share
Meaning/Usage: Conveys appreciation alongside the good news.
Example: We’re grateful to share that your participation has been approved.
Why it works: Adds warmth and gratitude.
26. It’s our pleasure to let you know
Meaning/Usage: Smooth, respectful, and formal.
Example: It’s our pleasure to let you know that your request has been accepted.
Why it works: Elegant and customer-friendly.
27. We’re pleased to extend this update
Meaning/Usage: Useful for extended communication or follow-up.
Example: We’re pleased to extend this update regarding your recent inquiry.
Why it works: Sounds thorough and professional.
28. We’re glad to inform you
Meaning/Usage: Polite but slightly less formal.
Example: We’re glad to inform you that the documents are finalized.
Why it works: Maintains clarity and warmth.
29. We’re pleased to communicate that
Meaning/Usage: Ideal for formal notices.
Example: We’re pleased to communicate that your contract has been approved.
Why it works: Suitable for legal or compliance-related messages.
30. It’s with great pleasure that we inform you
Meaning/Usage: High-level formality; excellent for major announcements.
Example: It’s with great pleasure that we inform you of your successful selection.
Why it works: Sounds celebratory and official.
31. We’re pleased to acknowledge that
Meaning/Usage: For confirmations and receipts.
Example: We’re pleased to acknowledge that your payment has been received.
Why it works: Clear and formal.
32. We are excited to share the news that
Meaning/Usage: Great for uplifting announcements.
Example: We are excited to share the news that your order is ready for pickup.
Why it works: Adds positive emotion.
33. We’re pleased to provide you with an update
Meaning/Usage: Great for ongoing communication.
Example: We’re pleased to provide you with an update on your support ticket.
Why it works: Smooth transition phrase.
34. I’m pleased to convey
Meaning/Usage: Formal and concise.
Example: I’m pleased to convey that your application has been approved.
Why it works: Elegant and succinct.
35. We’re happy to announce that
Meaning/Usage: Balanced tone—formal yet friendly.
Example: We’re happy to announce that you have been shortlisted.
Why it works: Works across industries and communication styles.
Quick One-Line Templates
- “We’re pleased to share the following update with you.”
- “I’m delighted to let you know about the approval.”
- “We’re excited to confirm your successful submission.”
- “Please find our positive update below.”
- “It’s our pleasure to announce the good news.”
Common Mistakes to Avoid
- Using overly stiff or outdated language
- Overusing the same phrase in every email
- Writing long, unnecessary introductions
- Making announcements sound overly emotional or casual
- Forgetting to provide context after the introductory phrase
- Sending positive news without a clear next step or instruction
FAQ
1. Is “We are pleased to inform you” still acceptable?
Yes, it’s completely acceptable, but more modern alternatives often sound smoother and more natural.
2. Which alternative is best for formal letters?
Phrases like “It’s with great pleasure that we inform you” or “We are honored to inform you” work best.
3. Which option works for casual or internal updates?
Use lighter options such as “I’m happy to let you know” or “We’re glad to confirm.”
4. Can I use these alternatives in client communications?
Absolutely—just choose a tone that matches the client relationship and industry formality.
5. Which option is best for announcement emails?
Use “We’re pleased to announce” or “We’re excited to inform you.”
Conclusion
Delivering good news should feel polished, confident, and modern. While “We are pleased to inform you” is a classic phrase, using stronger, fresher alternatives helps you communicate more naturally and stand out professionally. Whether you’re writing to a client, colleague, customer, or partner, the right phrase sets the tone for the message that follows.
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