In professional communication, small shifts in wording can elevate your tone dramatically. “Please keep in mind” is a useful phrase, but it can sound repetitive, casual, or overly direct depending on the context. When writing to clients, stakeholders, or colleagues, choosing more polished phrasing not only improves clarity but also strengthens your professional voice.
This guide offers refined, modern, and highly effective alternatives you can use in emails, reports, and workplace conversations. Each suggestion includes meaning, example sentences, and a brief note explaining why it works—so you can apply them instantly and confidently.
When Should You Use These Alternatives?
Choose your alternative phrase based on your communication goals:
For formal updates or client communication:
Use polished, authoritative phrases like “Please be aware…”, “It’s important to note…”, or “Kindly take into consideration…”
For internal messaging or team reminders:
Use friendly options such as “Just a quick reminder…” or “I want to highlight…”
For policy statements, expectations, or guidelines:
Use firm, precise language like “This is a gentle reminder…” or “As a reminder…”
Matching your tone to the situation ensures your message stays professional and effective.
Professional Alternatives to “Please Keep in Mind”
Below are 30 polished alternatives—each with usage, examples, and why they work.
1. Please be aware that
Meaning: A formal way to introduce important information.
Example: Please be aware that the deadline has been moved to Friday.
Why it works: Clear, direct, and appropriate for all professional contexts.
2. It’s important to note that
Meaning: Introduces key information or context.
Example: It’s important to note that access will expire after 24 hours.
Why it works: Signals significance without sounding demanding.
3. Kindly take into consideration
Meaning: Polite phrasing for formal communication.
Example: Kindly take into consideration the revised requirements.
Why it works: Respectful and well-suited for client-facing messages.
4. As a reminder
Meaning: Soft way to reference previously shared information.
Example: As a reminder, training begins at 10 AM tomorrow.
Why it works: Ideal for reminders without sounding repetitive.
5. Just a quick reminder
Meaning: Casual, yet professional for internal messaging.
Example: Just a quick reminder that your report is due today.
Why it works: Light, friendly, and team-appropriate.
6. Please remember that
Meaning: Direct but polite.
Example: Please remember that all submissions must be in PDF format.
Why it works: Clear, simple, and widely understood.
7. I’d like to highlight that
Meaning: Emphasizes key details.
Example: I’d like to highlight that the client expects delivery by Monday.
Why it works: Sounds intentional and thoughtful.
8. I want to point out that
Meaning: Draws attention to essential information.
Example: I want to point out that the system may be unavailable tonight.
Why it works: Confident and conversational.
9. This is to remind you that
Meaning: A more formal reminder.
Example: This is to remind you that the form must be completed today.
Why it works: Professional and appropriate for important notices.
10. Please take note that
Meaning: Used for instructions or updates.
Example: Please take note that the office will close early tomorrow.
Why it works: Clear and authoritative.
11. You should be aware that
Meaning: Highlights significant updates or warnings.
Example: You should be aware that new guidelines will apply next week.
Why it works: Communicates urgency and importance.
12. For your awareness
Meaning: Neutral, commonly used for updates.
Example: For your awareness, the schedule has been revised.
Why it works: Informational and non-intrusive.
13. Please keep in mind the following points
Meaning: Slight variation of the original phrase.
Example: Please keep in mind the following points before submission.
Why it works: Sounds structured and organized.
14. I’d like to bring to your attention
Meaning: Draws attention to important details.
Example: I’d like to bring to your attention the security updates.
Why it works: Professional and tactful.
15. You may want to keep in mind that
Meaning: Softens the reminder.
Example: You may want to keep in mind that prices will increase soon.
Why it works: Polite and non-imposing.
16. Please be reminded that
Meaning: A formal way to issue reminders.
Example: Please be reminded that the meeting starts promptly at 9.
Why it works: Suitable for formal or official notices.
17. I want to emphasize that
Meaning: Signals key information.
Example: I want to emphasize that confidentiality is required for this task.
Why it works: Shows importance without sounding repetitive.
18. Let me remind you that
Meaning: Friendly and conversational.
Example: Let me remind you that the system resets at midnight.
Why it works: Works well for peer-to-peer communication.
19. It’s worth noting that
Meaning: Softens the reminder, adds nuance.
Example: It’s worth noting that enrollment closes today.
Why it works: Professional and gentle.
20. Please take into account
Meaning: Encourages thoughtful consideration.
Example: Please take into account the travel time when planning.
Why it works: Useful for collaborative decisions.
21. I’d like you to be aware that
Meaning: Polite introduction to important info.
Example: I’d like you to be aware that the policy has been updated.
Why it works: Respectful and client-friendly.
22. You may find it helpful to know that
Meaning: Suggestive and polite.
Example: You may find it helpful to know that the tool has new features.
Why it works: Supportive and non-pressureful.
23. Please consider that
Meaning: Encourages mindful decision-making.
Example: Please consider that delays may occur during peak hours.
Why it works: Direct yet polite.
24. I want to make you aware of
Meaning: Introduces essential info.
Example: I want to make you aware of an important schedule update.
Why it works: Clear and straightforward.
25. Here’s something to keep in mind
Meaning: Friendly and modern.
Example: Here’s something to keep in mind before you proceed.
Why it works: Engaging and natural.
26. Please note the following
Meaning: Used for lists, instructions, or updates.
Example: Please note the following changes to the agenda.
Why it works: Clean and highly professional.
27. This is just a gentle reminder
Meaning: Softens the tone of the reminder.
Example: This is just a gentle reminder to complete your timesheet.
Why it works: Warm and courteous.
28. I’d like to call your attention to
Meaning: Highlights something significant.
Example: I’d like to call your attention to the new compliance rules.
Why it works: Formal and polished.
29. Before we proceed, please note
Meaning: Sets expectations clearly.
Example: Before we proceed, please note that approval is required.
Why it works: Effective for framing next steps.
30. Allow me to remind you
Meaning: Polite and slightly formal.
Example: Allow me to remind you that all documents are confidential.
Why it works: Courteous and respectful.
Quick One-Line Templates
- “Please be aware of the following update.”
- “Just a quick reminder regarding your request.”
- “I’d like to highlight an important detail.”
- “Please note the updated schedule below.”
- “Here’s something to keep in mind moving forward.”
- “For your awareness, the policy has changed.”
Common Mistakes to Avoid
- Using overly stiff or outdated phrasing
- Repeating the same reminder phrase too often
- Sounding accusatory or overly direct
- Adding unnecessary filler words
- Giving long explanations before stating the key point
- Using casual wording in formal communication
Keep your messages clear, concise, and audience-appropriate.
FAQ
1. Is “please keep in mind” still acceptable?
Yes, but alternatives sound more polished and versatile depending on the tone you want.
2. Which alternative is best for clients?
Use formal options such as “Please be aware…” or “It’s important to note…”
3. Which options work best for team communication?
Friendly lines like “Just a quick reminder…” or “Here’s something to keep in mind…”
4. Is it okay to use softer phrasing in professional emails?
Absolutely—softened reminders often improve clarity and maintain positivity.
5. Which alternatives work for policy communication?
Use authoritative phrases such as “Please take note…” or “You should be aware…”
Final Thoughts
Professional communication isn’t just about what you say—it’s about how effectively and respectfully you say it. By upgrading “please keep in mind” to more polished and intentional phrasing, you strengthen your message and elevate your tone. Use these refined alternatives to communicate clearly, confidently, and professionally—whether you’re reminding, updating, or guiding your audience.
DISCOVER MORE ARTICLES
33+ Professional Ways to Say “Thank You for Taking Care of This”
34+ Professional Synonyms for “Not Meeting Expectations” (With Examples)
Synonyms for Food and Drink: 33+ Smart Alternatives (With Examples)
